NNLE “Georgian Climbing National Federation”
www.geoclimbing.ge  |  info@geoclimbing.ge

This Privacy Policy outlines how NNLE “Georgian Climbing National Federation” (hereinafter referred to as the “Federation”, “GCNF”, “we”, or “us”) collects, processes, stores, and protects the personal data of athletes, coaches, judges, tournament participants, members, and users of our website (geoclimbing.ge).

By registering for national or international sports competitions, applying for membership, participating in educational/certification programs, or using our website, you entrust us with your personal data. The Federation is committed to safeguarding your privacy in compliance with applicable Georgian legislation (Law of Georgia “On Personal Data Protection”).

1. What Data We Collect

• Identification and Contact Data: First name, last name, personal ID number, date of birth, gender, phone number, email address, photo (for athlete accreditation and national rankings).
• Minors’ Data: Personal data of athletes under 18 years of age (including parent’s/legal guardian’s name and contact details), processed strictly with parental/guardian consent.
• Sports & Accreditation Data: Sports qualifications, club affiliations, competition results, national/international rankings, coaching and judging licenses.
• Medical & Insurance Data: Medical clearance certificates, health declaration forms, and sports insurance policies required for tournament eligibility and athlete safety.
• Financial Data: Membership fee records, competition entry fees, and transaction history (Note: Payment card details are processed securely by partner licensed banks; GCNF does not store full card details).
• Media Content & Video Monitoring: Photos and video recordings captured during GCNF-sanctioned championships, events, and training sessions, as well as security surveillance footage at Federation facilities.
• Technical Data: IP address, browser type, Cookies, and website usage statistics.

2. Purposes of Data Processing

• Sports Event Management: Organizing national championships, cups, and open tournaments; athlete registration and accreditation; assembling national teams; submitting entries for international competitions (IFSC, UIAA).
• Ranking & Registry Maintenance: Maintaining national athlete rankings, awarding sports titles and qualifications, certifying coaches and judges.
• Safety & Medical Control: Ensuring athlete health and safety during events, verifying insurance coverage, and enforcing anti-doping regulations.
• Communication: Sending updates regarding competition schedules, official results, organizational announcements, and news.
• Promotion & Public Information: Promoting sport climbing, publishing competition results, photos, and videos on official GCNF media channels.

3. Legal Grounds for Data Processing

• Contract & Charter Performance: Fulfilling membership obligations, event entry agreements, or educational/certification program terms.
• Consent: Provided for media coverage, direct communications, and cookie usage.
• Legitimate Interest: Representing national interests in sport climbing, ensuring fair play, discipline, and facility security.
• Statutory & International Compliance: Complying with statutory obligations under the Law of Georgia “On Sports”, tax laws, and rules of international sports bodies (IFSC, WADA).

4. Sharing Data with Third Parties

The Federation does not sell or lease your personal data for commercial purposes. Data may only be shared with:

• International Sports Bodies: International Federation of Sport Climbing (IFSC), International Climbing and Mountaineering Federation (UIAA), and Anti-Doping Agencies (WADA/GADA) for international competition entries and ranking points.
• State & Olympic Authorities: Ministry of Culture and Sports of Georgia, Georgian National Olympic Committee when required by law or official sport regulations.
• Service Providers: IT support, website hosting, travel management (insurance/airline providers), and payment processing partners.

5. Data Retention Period

• Sports & Accreditation Records: Retained for the duration of Federation membership, active sports career, or as required by law.
• Competition Results & Archives: Official competition protocols and national championship results are retained indefinitely for sports historical and statistical archives.
• Video Surveillance Footage: Stored automatically for 14 to 30 calendar days before automatic deletion.
• Financial Records: Retained for statutory periods mandated by tax regulations (3 to 6 years).

6. Your Rights

Under Georgian data protection law, you have the right to:

• Request Information regarding the processing of your personal data.
• Access & Receive Copies of the personal data we hold about you.
• Request Correction or Updates of inaccurate or incomplete data.
• Request Erasure or Termination of Processing (where processing was based on consent or lacks legal justification).
• Opt-out of Marketing or Newsletter Subscriptions at any time.

7. Data Security

GCNF implements appropriate technical and organizational security measures (including SSL encryption and secure servers) to protect personal data against unauthorized access, loss, alteration, or disclosure.

8. Changes to this Privacy Policy

The Federation reserves the right to update this Privacy Policy at any time. The revised version will be published on geoclimbing.ge and will take effect immediately upon publication.

9. Data Controller & Contact Information

The Data Controller responsible for processing and protecting your personal data is NNLE “Georgian Climbing National Federation” (Identification Code: 405761297).

For any inquiries, requests for data access, correction, erasure, or concerns regarding this Privacy Policy and your data rights, please contact us at:

• Entity Name: NNLE “Georgian Climbing National Federation”
• Identification Code (VAT): 405761297
• Address: 49a Chavchavadze Ave., Tbilisi, Georgia
• Email: info@geoclimbing.ge
• Website: www.geoclimbing.ge